Dan Hon (previously at BB) noticed that Star Trek's meetings and conferences always involve military officers, usually occur with ample time for preparation, yet invariably has them just talking to one another. If there are any graphics involved, they are simple, concise and expressive.
This is of course nothing whatsoever like any military on earth or off it. So Hon decided to photoshop what such meetings would actually entail: PowerPoint, and lots of it. Read the rest
The assignment: draw seven perpendiculars red lines, some with with green ink and transparent link. A classic comedy sketch of a typical corporate design meeting. Read the rest
Joi Ito, the MIT Media Lab director, has an interesting proposal for managing his "partial attention problem during meetings." Joi spends between 2-3 hours on email in the morning, and another 2-3 hours at night. In addition to that, he "must diligently triage email during the day." He also has a lot of meetings, and some of those meetings do not require his full attention. He needs to attend only to answer occasional questions or make decisions. So he proposes two kinds of meetings: "full attention" and "partial attention," which can be scheduled as such.
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When someone signed up for a meeting, we would ask if they needed full attention and if so, they would end up in the "full attention slot" queue or get booked a month or so out when my next "full attention slot" was available. On the other hand, if all they wanted was for me to be available to provide opinions or make decisions as part of a broader meeting or if the person didn't mind my partial attention during meetings, we could book the meeting in a "partial attention" slot which could be scheduled sooner. I would use un-booked partial attention slots to catch up on email if no one wanted such a slot.
This feels a bit too clever by half and maybe difficult to communicate to a person not familiar with my problem.
The other idea that I had was just to ask at the beginning of a meeting, "do you want this to be a laptops closed meeting or do you mind if I keep my eye on urgent email and triage?" I'm not sure if everyone would ask for my full attention or if I'd have a selection bias where only people confident enough would ask for my full attention and that those people who really needed my attention but were too polite would end up with my partial attention.
Rare footage of Elizabeth II meeting Marilyn Monroe emerged from the archives. Read the rest
Remember Sarah Cooper's brilliant "10 Tricks to Appear Smart in Meetings"? Here are a few choice bits from her new "Meeting Speak Cheat Sheet":
• “This wasn’t on my calendar” = I deleted this from my calendar
• “To your earlier point…” = I’m kissing your ass
• “That said…” = We’re still not changing anything
• “Let’s circle back later” = I need this to be over
• "15 tricks to appear smart in emails" Read the rest
You know those people who nod a lot in meetings, appearing interested even when they are either bored to death or have no idea what the hell is being said? Sarah Cooper has "9 Nodding Strategies for Your Next Meeting."
Above: The Slow Nod Followed by a Fast Nod
The slow nod followed by a fast nod is great to let the person talking know that you didn’t get it at first, but you totally get it now, even if you still don’t agree.
Below: Let Me Write That Down Nod
This is the nod you use when you’re pretending to write that down.
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I've never publicly shared my story about The Worst Meeting In The History Of Show Business, but this seems like an appropriate time, for reasons I'll get to in a minute.
In the late '90s I was working as a sitcom writer, and in the spring of 1998 I was between jobs and needed one. My agent lined up a meeting for me with Al Franken, who was then running a show called "Lateline," a behind-the-scenes comedy about a TV news program. Franken wanted to meet me, my agent told me, because I had a news background, having been a writer for Newsweek before I moved to Los Angeles. My recollection is that "Lateline" was produced out of New York; Franken would fly out to Los Angeles to hold a few days' meetings with prospective hires at a hotel in West Hollywood. And so the meeting got set, for breakfast a week or so later. I arrived a little early and found Franken in the hotel restaurant, where he was meeting with another writer. He asked me if I'd mind waiting for a few minutes, so I took a seat in the lobby.
After a few moments the telephone rang at the host's station, which sat in the lobby, a few feet outside the dining room entrance, and about 20 feet from where I was sitting. The host answered the call, listened for a moment, then went inside and came back with Franken. The writer with whom Franken had just met, their meeting now concluded, continued through the lobby and left. Read the rest
BusinessWeek has a nice feature on Google's vice-president of search products, Marissa Mayer, who holds 70+ (apparently productive) meetings a week. I loathe meetings, to an entirely dysfunctional extent (as those who've worked with me can attest), but even I would consider attending one of Mayer's meetings. But not 70 of them.
1. Set a firm agenda.
Mayer requests a meeting agenda ahead of time that outlines what the participants want to discuss and the best way of using the allotted time. Agendas need to have flexibility, of course, but Mayer finds that agendas act as tools that force individuals to think about what they want to accomplish in meetings. It helps all those involved to focus on what they are really trying to achieve and how best to reach that goal.
2. Assign a note-taker.
A Google meeting features a lot of displays. On one wall, a projector displays the presentation, while right next to it, another projector shows the transcription of the meeting. (Yet another displays a 4-foot image of a ticking stopwatch.) Google executives are big believers in capturing an official set of notes, so inaccuracies and inconsistencies can be caught immediately.
Those who missed the meetings receive a copy of the notes. When people are trying to remember what decisions were made, in what direction the team is going, and what actions need to be taken, they can simply review the notes.
How to Run a Meeting Like Google
(via O'Reilly Radar)
Getting meaningful things done using "fixed-schedule productivity ... Read the rest